Prior to the start of employment, students must complete the following forms:
Form I-9
| Complete Form I-9 in PeopleSoft. Then bring your original I-9 identification documentation to Human Resources in Smith 101, Monday through Friday from 8:30 a.m. to 5 p.m. |
| W-4 (Federal Withholding Form) | Students working hourly-paid positions must complete the W-4 tax withholding form. This form can be accessed through the PeopleSoft Human Resources > Self-Service > Payroll and Compensation > My W-4 once the hire has been processed by employer and HR. |
| M-4 (Massachusetts Withholding Form) | This form can also be accessed through PeopleSoft Human Resources > Self-Service > Payroll and Compensation once the hire has been processed by employer and HR. |
| Direct Deposit Enrollment Instructions | Direct deposit is required and is the electronic transfer of your current payroll amount from Holy Cross to the designated account(s) in the bank(s) or credit union(s) of your choice. To enroll in Direct Deposit go to PeopleSoft Human Resources > Self-Service > Payroll and Compensation > My Direct Deposit. |
Federal Tax Form (W-4)
- Determines the correct federal income tax withholding
- Allowances are no longer used for the redesigned 2020 Form W-4; cannot claim personal or dependency exemptions
- Complete Steps 1 and 5 on Form; complete Steps 2-4 ONLY if they are applicable
Massachusetts Tax Form (M-4)
- Determines whether employee is exempt for state tax withholding
- If employee will not earn more than $8,000 annually then Box D is checked and no state tax is withheld
- Enter 0 or 1 on Line 1 if state tax is to be withheld
As a result of the Immigration Reform and Control Act of 1986, all new employees must complete an Employment Eligibility Verification Form (I-9). All student employees must complete this form and present original documents that establish both identity and employment eligibility prior to being hired into a position and within three business days of starting employment. The employment verification process is a 2-step process. Students are unable to work until they have completed this process.
Documents that establish both identity and employment authorization can be found here.
Step 1: Newly-hired, hourly-paid student employees must complete the employment verification electronically in PeopleSoft Self-Service.
Step 2: Please present your original, unexpired identification documents to Human Resources personnel in Smith 101, Monday through Friday from 8:30 a.m. to 5 p.m. This step is mandatory and must be completed within three days of your hire.
For detailed instructions on accessing and completing the online form click here.