Forms and action due dates for first-year students.
2024-2025 Academic Year
| Dates | Action Items |
|---|---|
| Mid-May | Activate Network, Gmail and STAR Accounts An activation email will be sent to the email address you used to apply to the College. Your network and Gmail account are required in order to complete the following tasks. |
| Mid-May | Log in to myHC After you activate your email account, log in to myHC to build your profile and update your notification and privacy settings. Students can use myHC to connect with other students, find out what's going on, and join student groups. Students will also use myHC to receive important information about deadlines and opportunities. |
| Mid-May | Summer Academic Advising Registration Opens Register for a June on-line advising appointment with an academic advisor who will help you choose courses for your first semester at Holy Cross. |
| May 31 | Complete Financial Responsibility Agreement (FRA) in STAR Complete the FRA in STAR after you do your Multi-Factor Authentication. The FRA reviews the College's policies and procedures about billing, payment and collections, as well as student rights and responsibilities. FRA completion is required prior to course registration. |
| June 14 | Montserrat Seminar Selection Online selection of Montserrat seminar choices. Seminar descriptions can be found here. View instructions for submitting your Montserrat seminar choices » |
| June 14 | Establish Authorized User and Refund Bank Account in TouchNet Since students must grant permission to others to view and access the eBill in TouchNet - a system separate from STAR - this access should be granted by following the steps in video 2. In case the College ever needs to refund money for an overpayment, students should establish a refund bank account in TouchNet by following the steps in video 9. |
| June 21 | First-Year Questionnaire and Course Preference Form We advise you not to submit this form until after you speak with an advisor. Complete the First-Year Questionnaire and Course Preference Form in STAR » |
| June 24 | Fall eBill Sent to Student Holy Cross Email Addresses Review your fall student account charges and credits in TouchNet and make plans to pay your fall balance in full by August 1. Consider enrolling in a formal payment plan for fall. Please view our helpful videos on eBill access, how to pay, payment plan enrollment, and more. Reach out to Student Accounts with questions at bursar@holycross.edu or by calling 508-793-2521. |
| By June 28 | First-Year Roommate Matching Survey, Housing & Board Agreement, and Housing Accommodations Request To secure your placement in on-campus housing, please complete and sign your Housing and Board Agreement, including the First-Year Roommate Matching Survey found in our housing software program called The Housing Director (THD) – Self-Service. This survey is designed to match students by compatibility according to basic lifestyle habits and preferences. Complete the housing contract on The Housing Director (THD) – Self-Service » For students with disabilities who need to request a housing accommodation, please see Documentation Guidelines on the Student Accessibility Services website. To be considered for accommodations under the Americans with Disabilities Act, please input your request and upload your documentation to our Accommodate software program. |
| By July 1 | Chaplains’ Office Campus Ministry Questionnaire Students of all faiths and beliefs are invited to learn more about spiritual growth, social justice and community building through Campion House and the Chaplains’ Office by following us on social media @hc_chaplains. And to get to know you better, we encourage you to fill out the Chaplains’ First-Year Questionnaire. |
| By July 15 | Varsity Student-Athlete Authorization/Consent It is important that the College obtains a complete and up-to-date medical history on all first-year varsity student-athletes. Each year thereafter, your medical record will be reviewed by our certified athletic trainers and updated as needed. The requested medical information is vital to both our pre-season screening process and our daily care and prevention program offered to all varsity student-athletes. The athletic training office is staffed by licensed, certified athletic trainers who provide care that includes prevention, recognition, evaluation, rehabilitation, and emergency care for all athletic injuries. All first-year varsity student-athletes are required to complete these medical forms thoroughly and accurately. You will not pass your pre-season screening, and not be allowed to participate in varsity athletics unless these forms are completed and on file with the sports medicine office. Health and Sports Medicine forms can be accessed on the College's Health Services website. Medical forms required by health services are to be uploaded on your Patient Portal. Please input your required immunizations into your patient portal. Medical forms required by sports medicine are to be mailed to the Sports Medicine office. If you have any questions, please contact Sports Medicine at 508-793–2627 |
| By July 15 | Students With Disabilities Requesting Accommodations Students with disabilities can request accommodations (academic, housing, or dining) to enable full participation in academic and cocurricular pursuits. A student with a disability is defined as one who has a physical or mental impairment that substantially limits one or more of the student’s major life activities, has a record of such impairment, or is regarded as having the impairment. The College admits qualified students regardless of disability and welcomes students with disabilities into every area of life within the College. Eligibility is determined through medical or professional documentation provided to the office by the student. Please see Documentation Guidelines on the Student Accessibility Services website. To be considered for accommodations under the Americans with Disabilities Act, please input your request and upload your documentation to our Accommodate software program. Note: Housing accomodations must be submitted by June 28; please see info above. |
| By July 15 | Student ID Card Take the next step in becoming a Crusader: Submit your photo for your ID card by July 15 so we can have your Crusader OneCard ready for you when you arrive. Don’t delay! You will need your ID card to get into your residence hall, eat at food locations and make purchases at campus retail locations.To submit your photo, log into your OneCard account and follow the directions to “Upload a New Photo.” |
| July 16 - 19 | Enrollment Enrollment for fall courses opens on July 16 at 5:30 pm (ET) and must be completed by July 19 by 5:00 pm (ET). Complete your enrollment in STAR »
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| By Aug. 1 | Tuition and Fees Payments Fall semester payment is due in full if not enrolled in a formal payment plan. Please view our helpful videos on eBill access, how to pay, payment plan enrollment, and more. Reach out to Student Accounts with questions at bursar@holycross.edu or by calling 508-793-2521. |
| By Aug. 2 | Work-Study Jobs - Dining Services Student Employment Recruitment and Hiring Meeting Complete form to confirm attendance to Dining Services student employment recruitment meeting. Access to form will be sent in an email from diningstudentjobs@holycross.edu. To become eligible to work on campus, students must complete an I-9 form. Bring your required forms of I.D. necessary to complete the form to this meeting. For more information from Human Resources. |
| By Aug. 12 | Holy Cross 101, Required Online Coursework Students must complete required three online courses, Holy Cross 101, by August 12 on the topics of substance use, sexual violence, and creating a culture of respect. Each course is expected to take 60-90 minutes. Students can access the courses on the Canvas platform. Access Canvas here or via your google waffle. These courses will be made available on July 15. |
| By Aug. 12 or 1 week prior to move-in | Medical Records and Immunizations All incoming students must complete and submit several medical record forms. It is Massachusetts State Law that all health forms are completed. If you do not hand in your forms, you may be unable to live on campus until forms are submitted. Students are required to submit proof of required immunizations, a recent physical, and the tuberculosis risk assessment Forms can be accessed on the College's Health Services website. Health Services will accept a physical exam performed within the past year of entry to college. You must upload all forms into the student’s medical record form into the Patient Portal. Instructions on how to use the portal are found on the Health Services website. Any questions can be directed to healthservices@holycross.edu. If you move in earlier than August 21, 2024 then you must submit your paperwork one-week prior to your arrival. |
| By Aug. 15 | Student Health Insurance Plan - Enroll or Waive The Commonwealth of Massachusetts requires all students who are enrolled in a college or university to have health insurance that meets levels mandated by the Commonwealth. The charge for health insurance is automatically posted on the student’s tuition bill. Students may waive the health insurance plan offered through the College only if they have coverage through a U.S.-based health insurance program that is comparable to the commonwealth’s requirements. Students who do not have comparable coverage should confirm their acceptance of the College plan by completing the online enrollment form. This permits the College to facilitate your enrollment in the plan before the waiver deadline. Instructions on how to waive or enroll in the health insurance plan will be sent via email by mid-June. The deadline for submission of the waiver is Aug. 15. A new waiver must be completed each year. You may not waive the health insurance plan if you are an international student or a U.S. citizen living abroad and your health coverage is with an insurance carrier based outside the United States or with a Foreign National Health Service program. After the waiver deadline, a student may enroll in the plan only if they have experienced a loss of coverage from an existing policy. More information can be obtained on the Bursar’s Office website. |
| Aug. 21 | Gateways Orientation All new students will participate in the entirety of Gateways Orientation. This program will kick off on move-in day and will provide new students the opportunity to learn important information about the College prior to the first day of class and begin to build community and make connections. More information will continue to be shared through the summer months. |
| By Aug. 21 | Entering First Year Student Survey, Class of 2028 You are invited to participate in an entering first year student survey that asks a variety of questions about you and your aspirations. It is important that you complete the survey in its entirety by August 21, or you will be asked to complete it during orientation. A link to the survey will be sent to you on Monday, August 12. |
| By Aug. 22 | Facility Use Waiver for Recreational Facilities Prior to using Campus Recreation Facilities, students must sign a one-time, annual Facility Use Waiver. |
| Late November | Spring eBill Sent to Student Holy Cross Email addresses Review your spring student account charges and credits in TouchNet and make plans to pay your spring balance in full by January 1. Consider enrolling in a formal payment plan. Please view our helpful videos on eBill access, how to pay, payment plan enrollment, and more. Reach out to Student Accounts with questions at bursar@holycross.edu or by calling 508-793-2521. |
| By Jan. 1 | Tuition and Fees Payments Spring payment is due in full if not enrolled in a formal payment plan. Please view our helpful videos on eBill access, how to pay, payment plan enrollment, and more. Reach out to Student Accounts with questions at bursar@holycross.edu or by calling 508-793-2521. |